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The Time Management Document Set comprises
1. The basics of time management. Here we explore where our time goes including a quick to use Score Card to help you be clear just how much (or how little) you need the discipline of TIME MANAGEMENT. This is not a science, there are no absolutes here, but being aware is the first step to being in control, use the Score Card as both a incentive to think about the demands on your time and as a reference point for future comparison.
2. Auditing Time Management. A good starting point is trying to identify the major tasks that take up your time and deciding if you or some one else is in control of them. Templates for recording how your time is used and for determining priorities are made available in this document. It also includes a template for monitoring energy levels.
3. The next document in the set asks the question ‘Do you need to do this?’. In this document is presented a decision tree of making decisions, a delegation checklist and rules for setting and using meaningful objectives.
4. Short Term Planning. Simple planning tools are provided including a Ten Rules for Managing a diary, a weekly activity planner and a TO DO list – no, it is not as simple as having a piece of paper with TO DO written on the top.
5. Elements of Project Management looks at time management from a project managers view point.
6. Long Term Planning. A simple six step approach to scheduling is presented. This document also looks at prioritization and presents a tool to prioritize a set of activities. It also looks at risk and risk management as a process to think ahead and start planning for the otherwise unexpected.
7 Dealing with People. This document provides some very useful tips and hints about how to deal with people including saying no, dealing with uncertainty (including 12 tips for organizing yourself), and crucially delegation (Including a stepladder tool for delegation).
8.Managing Meetings. The WWW.PLAN-IT-CONTROL-IT.COM approach applies to all types of meeting from brainstorming to fixed or formal meetings. It looks at meetings from three points of view; before, during and after the meeting. The tools include a meetings planner for setting objectives and determining outcomes, rules for developing a meaningful agenda and a template for an agenda, ideas for running successful meetings, some hints and tips for the creation of minutes of a meeting, and a template for the minutes.
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